Inventory numbers: Systems and standards for stock management
Inventory number: Structure, allocation & the right labels
An inventory number is a unique identifier assigned to every asset within a company. It is used for stock recording, accounting allocation and the rapid identification of items during stock-taking.
Structure of an inventory number
A typical inventory number consists of several parts: location code (e.g. ‘MUC’ for Munich), department code (e.g. ‘IT’), asset class (e.g. ‘PC’ for computer) and a sequential number. Example: MUC-IT-PC-00142. This system allows for immediate allocation without the need to look up details.
Inventory number labels with barcodes
For efficient inventory management, inventory numbersare printed as barcodes or QR codes on self-adhesive labels. During stock-taking, staff scan the code using a mobile scanner or smartphone – this saves time and prevents typing errors.
→ Order inventory labels with barcodes
Frequently asked questions
Related guide articles
What is an inventory number?
An inventory number is a unique identifier for a company’s assets. It is assigned during the inventory process and is used for stock management and accounting purposes.
How do I assign inventory numberscorrectly?
Use a systematic scheme comprising location, department, asset class and a sequential number. Example: BER-FIN-MON-00001 for a monitor in the Finance Department in Berlin. Avoid gaps and duplicate numbers.
Does every company have to assign inventory numbers?
Yes, all companies required to prepare financial statements are obliged to carry out an inventory count (Section 240 of the German Commercial Code). Inventory numbersare the most efficient method for the unique identification of assets.
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